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Memo Reports

A memo report, as the name implies, is a report written in memo format. Memo reports are commonly used to reply to a request for information. In contrast with a regular memo, memo reports are usually longer and may contain headings, citations, and references. See the example memo report below.

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MEMO

   TO:
Recipient’s Name
 
   FROM:
Sender’s Name
 
   DATE:
Current Date
 
   SUBJECT: Writing Memo Reports

A memo report is an informal report format often used to reply to a request for information. Memo reports are intended for internal use.

Formatting

To begin a memo report, key the heading words and information to print about one inch from the top of the page, as you would for any memo. Use the default side margins for your word processor. Leave one blank line between the heading words and before the first paragraph. Single-space the paragraphs and leave one blank line between paragraphs.

Use side headings and paragraph headings as needed in your report to label sections of the report and make it easy to follow. See Unbound Report Example for sample side and paragraph headings. You may wish to use bold print or underlining for headings in a memo report to make them stand out from the rest of the text. References to other works should also be treated as shown in the Unbound Report Example.

Multiple Pages

Memo reports often have multiple pages. To identify the pages, key a heading on the second and subsequent pages at the left margin to print one inch from the top of the page. Include the recipient’s name, the page number, and the date. For example:

John Smith
Page 2
September 4, 1999

Notations

As with a regular memo, memo reports may have reference initials, a copy notation, or an enclosure notation placed after the last paragraph.

dr

c Jason Perez

Enclosure

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