report is an informal report format often used to reply to a request for information. Memo
reports are intended for internal use.
To begin a memo report, key the
heading words and information to print about one inch from the top of the page, as you
would for any memo. Use the default side margins for your word processor. Leave one blank
line between the heading words and before the first paragraph. Single-space the paragraphs
and leave one blank line between paragraphs.
Use side headings and paragraph
headings as needed in your report to label sections of the report and make it easy to
follow. See Unbound Report Example for sample side and paragraph headings. You may wish to
use bold print or underlining for headings in a memo report to make them stand out from
the rest of the text. References to other works should also be treated as shown in the
Unbound Report Example.
Memo reports often have
multiple pages. To identify the pages, key a heading on the second and subsequent pages at
the left margin to print one inch from the top of the page. Include the recipients
name, the page number, and the date. For example:
September 4, 1999
As with a regular memo, memo
reports may have reference initials, a copy notation, or an enclosure notation placed
after the last paragraph.
c Jason Perez