101 Sample Write-Ups for Documenting Employee Performance Problems: A Guide to Progressive Discipline & Termination, 3rd Edition

  • Paul Falcone
  • Published By:
  • ISBN-10: 081443858X
  • ISBN-13: 9780814438589
  • DDC: 658.3
  • Grade Level Range: College Freshman - College Senior
  • 480 Pages | eBook
  • Original Copyright 2017 | Published/Released July 2017
  • This publication's content originally published in print form: 2017

  • Price:  Sign in for price

About

Overview

Revised to reflect the latest developments in employment law, the third edition of 101 Sample Write-Ups for Documenting Employee Performance Problems explains the disciplinary process and provides ready-to-use documents that eliminate the stress and second-guessing about what to do and say. These expertly crafted, easily customizable write-ups address:

Absenteeism • Insubordination • Sexual harassment • Drug or alcohol abuse • Substandard work • Email and phone misuse • Teamwork issues • Managerial misconduct • Confidentiality breaches • Social media abuse • And more

With a focus on getting employees back on track, each sample document includes an incident description, a performance improvement plan, outcomes and consequences, and a section for employee rebuttal.

Whether you’re addressing an initial infraction or handling termination-worthy transgressions, this trusted resource ensures every encounter remains clear, fair, and—most importantly—legal.

Table of Contents

Front Cover.
Half Title Page.
Title Page.
Acknowledgments.
Contents.
Introduction.
Mastering the Write-Up Tool.
1: Progressive Discipline and Its Legal Considerations.
2: Disciplinary Levels, Subjects, and Prior Notifications.
3: Incident Descriptions and Performance Improvement.
4: Consequences, Rebuttals, and Employee Acknowledgments.
5: Commonly Asked Questions and Practical Answers to Tricky Employee Relations.
6: About the Sample Write-Ups.
Disciplining the Probationary Employee.
7: #1 Disciplining the Probationary Employee.
8: #2 Disciplining the Probationary Employee.
9: #3 Disciplining the Probationary Employee.
10: #4 Disciplining the Probationary Employee: Extending the Length of Probation.
11: #5 Disciplining the Probationary Employee: Extending the Length of Probation.
12: #6 Disciplining the Probationary Employee: Extending the Length of Probation.
13: #7 Performance Problems That Arise Right After the New Hire’s Probationary Period Ends.
14: #8 Performance Problems That Arise Right After the New Hire’s Probationary Period Ends.
15: #9 Performance Problems That Arise Right After the New Hire’s Probationary Period Ends.
Policy and Procedure Violations.
16: #10 Inappropriate Interviewing Questions.
17: #11 Failure to Follow Departmental Policies and Procedures.
18: #12 Failure to Follow Departmental Policies and Procedures.
19: #13 Excessive Personal Telephone Calls.
20: #14 Software Piracy (Unauthorized Installation).
21: #15 Unauthorized Use of Company Equipment, Time, Materials, or Facilities.
22: Bonus Sample: Lost Equipment.
23: #16 Unauthorized Removal of Company Files.
24: Bonus Sample: Employee Time Card Falsification.
25: #17 Leaving the Work Site During a Regularly Scheduled Shift.
26: #18 Working Unauthorized Overtime.
27: #19 Disclosure of Confidential Information About the Company or Its Customers.
28: #20 Failure to Follow Company Dress Code.
29: #21 Smoking on Company Grounds.
30: #22 Unauthorized Release of References to Prospective Employers.
31: #23 Email Misuse (Nonwork-Related Usage).
32: Bonus Sample: Email Misuse (Racially Influenced and Distasteful Messaging).
33: Bonus Sample: Personal Cell Phone Use.
34: #24 Off-Duty Conduct and “Moonlighting”.
Performance Transgressions.
35: #25 Substandard Work Performance.
36: #26 Substandard Work Performance.
37: #27 Substandard Work Performance.
38: #28 Substandard Work Performance.
39: #29 Substandard Work Performance.
40: #30 Substandard Work Performance.
41: #31 Substandard Work Performance.
42: #32 Substandard Customer Service.
43: #33 Safety Infractions.
44: #34 Safety Infractions.
45: #35 Lack of Sales Production.
46: Bonus Sample: Substandard Sales Performance (Extension of Final Written Warning).
47: #36 Unwillingness to Perform Properly Assigned Work.
48: #37 Unwillingness to Perform Properly Assigned Work.
49: #38 Recurring Negligence and Thoughtlessness.
50: Bonus Sample: Improper Cash Handling (Dual Custody Violation).
51: #39 Acts Resulting in Loss to the Employer.
52: #40 Acts Resulting in Loss to the Employer.
53: #41 Slow or Inefficient Production.
54: #42 Slow or Inefficient Production.
55: #43 Failure to Observe Working Schedule, Including Rest and Lunch Periods.
56: #44 Failure to Observe Working Schedule, Including Rest and Lunch Periods.
57: #45 Sleeping on the Job (Written Warning).
58: Bonus Sample: Sleeping on the Job (Final Written Warning).
59: #46 Failure to Learn New Material During Training.
60: Bonus Sample: Failure to Retain Information After Training.
61: #47 High Error Factor and Scrap Rate.
62: #48 Falsification of Employer Records.
63: #49 Lack of Communication with Supervisor.
64: #50 Lack of Communication with Supervisor.
65: Bonus Sample: VP-Level Substandard Performance and Conduct.
66: Bonus Sample: Unacceptable Skip-Level Findings (Director Level).
67: Bonus Sample: Substandard Project Management (Director Level).
Behavior and Conduct Infractions.
68: #51 Profane Language in the Workplace and Insubordination.
69: #52 Poor Attitude.
70: #53 Insubordination.
71: #54 Insubordination and Substandard Work Performance.
72: #55 Insubordination and Substandard Work Performance.
73: #56 Misconduct, Fighting, and Horseplay.
74: #57 Misconduct, Fighting, and Horseplay.
75: #58 Sexual Harassment.
76: #59 Sexual Harassment.
77: #60 Sexual Harassment.
78: #61 Sexual Harassment.
79: #62 Creating an Intimidating Work Environment.
80: Bonus Sample: Social Media Cyberbullying.
81: #63 Veiled or Direct Threats of Violence.
82: #64 Antagonistic Behavior Toward a Coworker.
83: #65 Antagonistic Behavior Toward a Coworker.
84: #66 Antagonistic Behavior Toward a Coworker.
85: #67 Managerial Retaliation.
86: #68 Intoxication During Work Hours.
87: #69 Intoxication During Work Hours.
88: #70 Intoxication During Work Hours.
89: #71 Drug-Related Impairment During Work Hours.
90: Bonus Sample: Failure to Disclose Coworker Inebriation.
91: #72 Misuse of Power and Office.
92: #73 Union Steward Abuse.
93: #74 Character Assassination and Defamation.
94: Bonus Sample: “Locker Room” Banter.
Absenteeism and Tardiness.
95: Caution Regarding Restrictions Related to Disciplining or Terminating Employees for Attendance and Tardiness.
96: #75 Excessive, Unscheduled Absence: “No Fault” System.
97: #76 Excessive, Unscheduled Absence.
98: #77 Excessive, Unscheduled Absence.
99: #78 Pattern of Excessive, Unscheduled Absence.
100: #79 Pattern of Excessive, Unscheduled Absence.
101: #80 Excessive, Unscheduled Absence: “Excuse-Based” System.
102: #81 Excessive Tardiness.
103: #82 Excessive Tardiness.
104: #83 Excessive Tardiness.
105: Bonus Sample—FMLA Abuse: Failure to Provide Appropriate Medical Documentation.
106: Bonus Sample—FMLA Abuse: Failure to Follow the Terms of the Medical Certification.
107: Bonus Sample—FMLA Abuse: Failure to Consult HR Regarding Leave Request.
108: Bonus Sample: Failure to Engage in the ADA Interactive Process.
Termination Notices.
109: #84 Discharge for Cause: Substandard Performance.
110: #85 Discharge for Cause: Substandard Performance.
111: #86 Employee Fails to Report to Work on First Day; Company Rescinds Its Employment Offer.
112: #87 Summary Discharge: Falsification of Company Records.
113: #88 Summary Discharge: Employee Time Card Fraud.
114: Bonus Sample: Supervisory Time Card Manipulation.
115: #89 Summary Discharge: Loss of Current Weapons License.
116: #90 Summary Discharge: Possession, Sale, or Being Under the Influence of Alcohol or Illegal Substances.
117: Bonus Sample: Medical Marijuana Misuse.
118: #91 Summary Discharge: Failure to Pass Certification Exam.
119: #92 Summary Discharge: Terminating an Employee Without Corporate Approval.
120: #93 Summary Discharge: Misconduct at Company Holiday Party.
121: #94 Summary Discharge: Threatening a Coworker with Bodily Harm.
122: #95 Summary Discharge: Terminating the Probationary Employee.
123: #96 Letter Confirming Acceptance of an Employee’s Verbal Resignation.
124: #97 Summary Discharge: Acceptance of Gratuities.
125: #98 Summary Discharge: Insubordination (Inappropriate and Undermining Behavior).
126: Bonus Sample: Insubordination (Violent Employee Reaction to a Disciplinary Notice).
127: Bonus Sample: Social Media Misuse.
128: #99 Secretarial Layoff: No Severance.
129: #100 Director-Level Layoff, Including Severance Package, Outplacement, and Appropriate Legal Release.
130: #101 Job Abandonment.
Index.
Selected Additional Titles from the Society for Human Resources Management (SHRM®).
About the Author.
Other Best-Selling books by Paul Falcone.
Copyright Page.