Alternate Format Requests for Students & Instructors with Disabilities Overview

Cengage is committed to meeting the needs of disabled users. 

Your textbook may already be available for purchase in an appropriate format on CengageBrain.

If an appropriate text is not available for purchase, a Disability Support Services Representative may request an electronic file of the print materials from Cengage Learning on behalf of a student or instructor. Each qualified user must purchase access to the product, or the institution may purchase access for the user.

Find contact information for other publishers at Association of American Publishers.

Alternate eFile Requests

Cengage

Higher Education Schools

Submit requests to the AccessText Network (ATN), a clearinghouse for publishers providing e-files to post-secondary Disability Support Offices within the United States and our territories. Note: ATN membership is required before a request can be submitted. Membership is free. Visit the AccessText Network.

Non-members of ATN may request files via our online permission request form.

 

K-12 Schools

Visit the National Instructional Materials Access Center (NIMAC) to request alternate materials. Your state coordinator may request files to be converted to a format accessible to your student. If the title is not found, the state coordinator can request that Cengage add it to the NIMAC repository.

If NIMAC does not apply to you, submit a request via Cengage's online permission request form.

 

Career Schools

Send a request via Cengage's online permission request form.

 

Nelson Education and Cengage EMEA

Send a request via Cengage's online permission request form.

 

Cengage Australia

Send a request via Cengage  Australia's online alternate format request form.  
 

Frequently Asked Questions

Files requested via the ATN or Cengage should follow within 5 to 15 business days of the submission of your request. If files are not available or will be delayed, a staff member will contact you via e-mail. If an e-file does not exist for the title you are seeking, we tell you how to obtain a desk copy and permission to create an alternate version of the book for use by your student. NOTE: During our peak seasons, our file fulfillment time may be increased. If 15 business days have passed, contact us with your request ID to check on the status of your request.

  • If you requested files from Cengage, request permissions support  or phone 1-800-730-2214.
  • If you requested files from ATN, contact our Fulfillment team. Add a Support Log to your ATN request and select "E-mail Fulfillment Contact".

You may receive files by one of the following methods:

  • FTP: You will receive an e-mail with a link to our FTP site and instructions on how to download the files. You have 14 days from the date the files were sent to download them.
  • E-mail: Files smaller than 10 MB will be attached in the e-mail. For files larger than 10 MB, you will receive a link to download your files. You have 14 days from the date the files were sent to download them.
  • ATN Server: The file will be posted to the ATN server, where you can download it. For help, contact Tech Support or add a Support Log to your ATN request and select "E-mail Fulfillment Contact". Files will be ready for download once your request status has changed from Pending Fulfillment to Fulfilled.
  • CD: If CD is required, use our request permissions support form to request special handling. (Files sent via CD take extra time to process.)

You have 14 days from the date the files were sent out to download them.
 

If you requested files from Cengage, reply to the e-mail you received that contained information on how to download files from the FTP site. The archivist who worked on your request will extend your download period.

If you requested files from ATN, contact our Fulfillment team. Add a Support Log to your ATN request and select "E-mail Fulfillment Contact."

If you requested files from Cengage, reply to the e-mail you received that contained information on how to download files from the FTP site. The archivist who worked on your request will reprocess your request.

If you requested files from ATN, contact our Fulfillment team. Add a Support Log to your ATN request and select “E-mail Fulfillment Contact.”
 

For most titles, Cengage has low-res PDFs available. If Word files are required, select Word as your required file type and note your preference in the "additional comments" field. If possible, we will request a Word extraction on your behalf. Note: The time required to produce a Word extraction depends on our vendors' capacity. Generally, it requires an additional 15 to 20 business days.

If you are a Premium Member of the AccessText Network, files in your required alternate format may have already been created by another organization. You may request to exchange files via ATN.

If files are unavailable, you will get permission to scan the text to create a digital file for use by the student. If you require a desk copy to tear apart and scan, use the permissions support request form and we will check if a desk copy is available.

While Cengage does not offer audio, Braille, or large print versions of our texts, we will grant permission to have our e-files converted into the format appropriate for your student.

If you need files or permission to create an alternate version, a request can be submitted at AccessText Network or to us directly via our online permission form.

Respond to the e-mail you received that contained information on how to download files from the FTP site. The archivist who worked on your request will re-process your request.


 

First, check the name of the publisher of the title you need. Once you have verified that Cengage is the publisher, use the request permissions support form to request help.

If you are requesting files from ATN, add a Support Log to your ATN request.

Disability Services Office Representative - Requests for materials in alternate formats must be submitted by a Disability Services Office Representative. If you are new to our system, we may contact you to verify your position at your institution.

Alternate E-mail - We will contact you if our archive department receives bounce-back notifications when trying to deliver files to the address provided in your request.

Most Web browsers include functionality to let you increase or decrease the text in a Web page. For example, to increase text size:

Chrome:

To access functionality: 

  • Click the Chrome menu on the browser toolbar.
  • Select Settings.
  • Click Show advanced settings.
  • In the "Web Content" section, use the "Font size" drop-down menu to make adjustments.

 

Firefox:

To access functionality: 

Windows Menu: View > Zoom

 

Edge:

To access functionality: 

Windows Menu: View > Text Size

 

Many browsers provide functionality to set different aspects of font and color. Below are examples of how to access this functionality:

Chrome:

To access functionality:

Visit the Chrome store (https://chrome.google.com/webstore/category/home)

Search “Change Color”

 

Firefox:

To access functionality:

Windows Menu items: Tools > Options

Macintosh Menu items: Firefox > Preferences

In dialog box: Content > Fonts & Colors, Colors (button)

 

Edge:

To access functionality:

Windows Menu items: Tools > Internet Options.

In dialog box: on General tab, Appearance section (at the bottom), Colors, Fonts, Accessibility (button)

Your Request ID was provided on the last page of the request form. The Request ID was also included in a confirmation e-mail. If you did not receive a Request ID, resend your request. If you have a Request ID but did not receive a confirmation e-mail, contact us via our request permission support form.

For help submitting a request, use our request permission support form or phone 800-730-2214.

If you are using Adobe Acrobat’s Read Out Loud and the file is reading "blank," consider other free PDF readers like Foxit for Windows PC or Apple Preview for Mac.

Most likely the "Commenting" in Adobe Reader has been enabled. "Commenting" can easily be disabled by choosing "Save a Copy" from the File menu in Acrobat Pro. This will create a new copy of the file without the Commenting restrictions. If you need help, contact the archivist who sent you the files.
 

Files posted to the FTP site are available for 14 days. After that, the files are removed. Reply to the e-mail you received that contained information on how to download files from the FTP site. The archivist who worked on your request will reprocess your request.


 

Try viewing the FTP site in Windows Explorer - select Page, then Open FTP Site. If you need help, reply to the e-mail you received that contained information on how to download files from the FTP site. The archivist who worked on your request will reprocess your request.

Did you receive an e-mail indicating that files were ready for download?

  • YES: Contact us via our request permissions support form  to have your files reposted.
  • NO: We are still working hard to fulfill your order. If 5-15 business days have passed, use our request permissions support  form to check on the status of your request.

If you requested files from Cengage, reply to the e-mail you received that contained information on how to download files from the FTP site. The archivist who worked on your request will reprocess your request.

If you requested files from ATN, contact our Fulfillment team. Add a Support Log to your ATN request and select "E-mail Fulfillment Contact."

Yes. Follow the same process regarding incorrect or corrupt files.

Additional Resources & Support

Closed-Captioning

Audio–visual products © 2010 and later are closed-captioned with accompanying transcripts. If the product you are using is not closed-captioned, send a request form for permission to caption the material or for copies of available transcripts.

 

Accessible PowerPoints and other instructional materials

Send a request form with details of what is required. We will evaluate your request and will get back to you. Note: If accessible material need to be created, it can take up to three months. At a minimum, we will provide you with a permission letter to make the materials accessible for your student.

 

Rights & Permissions Support

Our Rights & Permissions team can assist you by:

  • Providing help with the request process
  • Researching a title's ISBN
  • Answering questions about the types of rights we provide
  • Answering questions about the status of your request

Hours: Monday - Friday, 9:00 a.m. - 5:00 p.m. ET