Higher Education

Records Management, 10th Edition

  • Judy Read Portland Community College
  • Mary Lea Ginn Union Institute & University, Cincinnati OH
  • ISBN-10: 1305119169  |  ISBN-13: 9781305119161
  • 448 Pages
  • Previous Editions: 2011, 2007, 2002
  • © 2016 | Published
  • College Bookstore Wholesale Price = $126.00

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About

Overview

RECORDS MANAGEMENT, Tenth Edition, provides a comprehensive introduction to the complex field of records management. The text features sound principles of records and information management that include the entire range of records—physical (paper), image records, and electronic media used in computerized systems. Part I, Records and Information Management, provides thorough coverage of alphabetic filing rules, as well as methods of storing and retrieving alphabetic, subject, numeric, and geographic records. The rules agree with the latest standard filing guidelines presented by ARMA International. Part II, Electronic Records Management, introduces electronic records file management as well as classifying electronic files using metadata, taxonomies, and file plans; and the use of magnetic, optical and solid state media through the phases of the records management life cycle.A new chapter introduces Enterprise Content Management (ECM) and describes how Microsoft SharePoint is used in Records Management. Part III, RIM Program Administration, delves into the records and information management (RIM) program components and guidelines; with expanded coverage of information governance, social media, and the records and information manager's responsibilities. In addition to content based on ARMA International standards and best practices, the text features realistic database activities, profiles of real-world professionals, and practical advice and examples to prepare students for career success. The Tenth Edition features extensive updates, including a restructuring of the chapters to reflect the growing importance of electronic records management.

Additional Product Information

Features and Benefits

  • An available Microsoft™ Access® tutorial helps readers learn and strengthen basic software skills, while Access database activities included throughout the text and online are available to reinforce these skills.
  • "Career Corner" features provide information about various careers in records management (including job descriptions and profiles of real-world professionals), while Internet activities in each chapter provide a hands-on way to bring the world of work into the classroom.
  • "On the Job" features open each chapter by showcasing interviews with professionals in the field, providing real-world relevance to help readers appreciate the concepts to be covered in the pages ahead.
  • Text content and activities are carefully designed to reflect the realities of professional practice: a comprehensive practice set provides realistic activities for filing and retrieval of both paper and electronic records, while rules compatible with ARMA International standards and best practices are included throughout the text.
  • A recurring "My Records" feature provides valuable information related to the management of personal records.
  • Eye-catching, full-color illustrations and photos provide realistic examples of filing supplies, file drawers, filing systems, and electronic records.

Table of Contents

Part I: RECORDS AND INFORMATION MANAGEMENT.
1. Records and Information Management.
2. The RIM Environment.
3. Alphabetic Indexing Rules 1-4.
4. Alphabetic Indexing Rules 5-8.
5. Alphabetic Indexing Rules 9-10.
6. Alphabetic Records Management, Equipment, and Procedures.
7. Storing, Retrieving, and Transferring Records.
8. Subject Records Management.
9. Numeric Records Management.
10. Geographic Records Management.
Part II: ELELECTRONIC RECORDS MANAGEMENT.
11. Electronic Records File Management.
12. Electronic Media and Image Records.
13. Electronic Records Management Tools.
Part III: RIM PROGRAM ADMINSTRATION.
14. Managing a RIM Program.
Appendices.
Glossary.
Index.

What's New

  • The Tenth Edition includes a new chapter devoted to Enterprise Content Management (ECM), describing four business processes and detailing how Microsoft® SharePoint is used in the field of records and information management.
  • The text is now divided into three sections. Part I, Records and Information Management, introduces the student to the area of records and information management, the environment in which RIM lives, alphabetic storage and retrieval methods for physical and electronic systems, and subject, numeric, and geographic storage methods. Part II, Electronic Records Management, introduces electronic records file management; using metadata, taxonomies, file plans, and databases; magnetic, optical, and solid state media through the phases of the records management life cycle; and Enterprise Content Management. Part III, RIM Program Administrator, introduces the records and information (RIM) program components, guidelines, and responsibilities.
  • MindTap Records Management is now available, which includes auto-graded in-text activities ,a useful study guide, and more.
  • The authors have thoroughly updated the text to reflect the latest technology and techniques relevant to records management, such as Enterprise Content Management and the use of SharePoint; classifying electronic files using metadata, taxonomies and file plans; details about the records and information manager's responsibilities; wikis, blogs, text messages, instant messaging, social media, and more.

Learning Resource Bundles

Choose the textbook packaged with the resources that best meet your course and student needs. Contact your Learning Consultant for more information.

ePack: Records Management, 10th + MindTap® Office Technology, 1 term (6 months) Instant Access for Read/Ginn's Records Management + Records Management Simulation

ISBN-10: 1305621212  | ISBN-13: 9781305621213

List Price = $310.95  | CengageBrain Price = $310.95  | College Bookstore Wholesale Price = $233.50

This Bundle Includes:

  • MindTap® Office Technology, 1 term (6 months) Instant Access for Read/Ginn's Records Management
    List Price = $143.00  | CengageBrain Price = $143.00  | College Bookstore Wholesale Price = $143.00
  • Records Management
    List Price = $167.95  | CengageBrain Price = $167.95  | College Bookstore Wholesale Price = $126.00
  • Records Management Simulation
    List Price = $129.95  | CengageBrain Price = $129.95  | College Bookstore Wholesale Price = $97.50


Bundle: Text + MindTap® Office Management,1 term (6 months) Printed Access Card + Records Management Simulation

ISBN-10:  1305621247  | ISBN-13:  9781305621244

List Price = $310.95  | College Bookstore Wholesale Price = $233.50

This Bundle Includes:

  • Records Management
    List Price = $167.95  | CengageBrain Price = $167.95  | College Bookstore Wholesale Price = $126.00
  • MindTap® Office Technology, 1 term (6 months) Printed Access Card
    List Price = $143.00  | College Bookstore Wholesale Price = $107.25
  • Records Management Simulation
    List Price = $129.95  | CengageBrain Price = $129.95  | College Bookstore Wholesale Price = $97.50


Bundle: Text + MindTap® Office Technology, 1 term (6 months) Printed Access Card

ISBN-10:  1305621255  | ISBN-13:  9781305621251

List Price = $180.95  | College Bookstore Wholesale Price = $136.00

This Bundle Includes:

  • Records Management
    List Price = $167.95  | CengageBrain Price = $167.95  | College Bookstore Wholesale Price = $126.00
  • MindTap® Office Technology, 1 term (6 months) Printed Access Card
    List Price = $143.00  | College Bookstore Wholesale Price = $107.25


ePack: Records Management, 10th + MindTap® Office Technology, 1 term (6 months) Instant Access for Read/Ginn's Records Management

ISBN-10:  1305621220 | ISBN-13:  9781305621220

List Price = $180.95  | CengageBrain Price = $180.95  | College Bookstore Wholesale Price = $136.00

This Bundle Includes:

  • Records Management
    List Price = $167.95  | CengageBrain Price = $167.95  | College Bookstore Wholesale Price = $126.00
  • MindTap® Office Technology, 1 term (6 months) Instant Access for Read/Ginn's Records Management
    List Price = $143.00  | CengageBrain Price = $143.00  | College Bookstore Wholesale Price = $143.00


Efficacy and Outcomes

Reviews

"I've used this book for nearly 30 years for my classes in Records Management and it is still the best book for this class. It is easy to understand and the examples make it easy to understand the filing rules."

— Juanita Fraley, Dine College

Supplements

All supplements have been updated in coordination with the main title. Select the main title's "About" tab, then select "What's New" for updates specific to title's edition.

For more information about these supplements, or to obtain them, contact your Learning Consultant.

Instructor Supplements

Cengage Learning Testing, powered by Cognero Instant Access  (ISBN-10: 1305119258 | ISBN-13: 9781305119253)

Cengage Learning Testing Powered by Cognero is a flexible, online system that allows you to: author, edit, and manage test bank content from multiple Cengage Learning solutions; create multiple test versions in an instant; deliver tests from your LMS, your classroom or wherever you want.

MindTap® Office Technology, 1 term (6 months) Instant Access for Read/Ginn's Records Management  (ISBN-10: 1305119207 | ISBN-13: 9781305119208)

MindTap™ Office Technology for Read/Ginn's Records Management, 10th Edition is the digital learning solution that helps instructors engage and transform today's students into critical thinkers. Through paths of dynamic assignments and applications that you can personalize, real-time course analytics, and an accessible reader, MindTap helps you turn cookie cutter into cutting edge, apathy into engagement, and memorizers into higher-level thinkers. Access to this product is valid for 6 months of usage.

List Price = $143.00  | CengageBrain Price = $143.00  | College Bookstore Wholesale Price = $143.00

LMS Integrated for MindTap® Office Technology, 1 term (6 months) Instant Access  (ISBN-10: 1305119231 | ISBN-13: 9781305119239)

Cengage Learning provides Learning Management System (LMS) integration with our MindLinks service. This service is designed to deliver an optimal user experience through the learning management system (LMS) already used by your institution-facilitating learning retention and contributing to better learner outcomes. Our collaboration with LMS industry leaders helps drive advanced features like gradebook integration, while the fluid pedagogical design contributes to more teachable moments.

List Price = $143.00  | CengageBrain Price = $143.00  | College Bookstore Wholesale Price = $143.00

Records Management Simulation  (ISBN-10: 1305119177 | ISBN-13: 9781305119178)

Records Management Simulation provides realistic activities for filing and retrieval of both physical and electronic records in a business environment. Rules are compatible with ARMA International guidelines. This set of practical learning materials consists of 13 filing jobs in which students practice physical document filing in alphabetic, subject, consecutive numeric, terminal-digit numeric, and geographic filing systems as well as requisition/charge-out and transfer procedures. A data CD includes report sheets to be filled out by students after they complete each job, finding test forms, simulated e-mail messages, and files for use with database applications.

List Price = $129.95  | CengageBrain Price = $129.95  | College Bookstore Wholesale Price = $97.50

Student Supplements

MindTap® Office Technology, 1 term (6 months) Instant Access for Read/Ginn's Records Management  (ISBN-10: 1305119207 | ISBN-13: 9781305119208)

MindTap™ Office Technology for Read/Ginn's Records Management, 10th Edition provides you with the tools you need to better manage your limited time -- you can complete assignments whenever and wherever you are ready to learn with course material specially customized for you by your instructor and streamlined in one proven, easy-to-use interface. With an array of tools and apps -- from flashcards to note taking -- you'll get a true understanding of course concepts, helping you to achieve better grades and setting the groundwork for your future courses. Access to this product is valid for 6 months of usage.

List Price = $143.00  | CengageBrain Price = $143.00  | College Bookstore Wholesale Price = $143.00

LMS Integrated for MindTap® Office Technology, 1 term (6 months) Instant Access  (ISBN-10: 1305119231 | ISBN-13: 9781305119239)

This access code will provide you with seamless access to your MindTap™ Office Technology resources from within your campus Learning Management System. You will be prompted to enter this access code the first time that you click on a link in your course that includes Cengage content.

List Price = $143.00  | CengageBrain Price = $143.00  | College Bookstore Wholesale Price = $143.00

Records Management Simulation  (ISBN-10: 1305119177 | ISBN-13: 9781305119178)

Records Management Simulation provides realistic activities for filing and retrieval of both physical and electronic records in a business environment. Rules are compatible with ARMA International guidelines. This set of practical learning materials consists of 13 filing jobs in which you can practice physical document filing in alphabetic, subject, consecutive numeric, terminal-digit numeric, and geographic filing systems as well as requisition/charge-out and transfer procedures. A data CD includes report sheets to fill out after you complete each job, finding test forms, simulated e-mail messages, and files for use with database applications.

List Price = $129.95  | CengageBrain Price = $129.95  | College Bookstore Wholesale Price = $97.50

Meet the Author

Author Bio

Judy Read

Judith Read, M. Ed., is a professional educator who taught high school for nine years and has taught for more than 28 years at Portland Community College (PCC). She was named Post-Secondary Teacher of the Year by the Oregon Business Education Association and by the Oregon Vocational Association. She is now an adjunct instructor teaching distance classes for PCC, as well as an active member of ARMA International and the Oregon Chapter of ARMA. Read holds ARMA International certificates in Essentials of RIM and SharePoint Records Management.

Mary Lea Ginn

Mary Lea Ginn, Ph.D., is Director of International Student Services and the Institutional Review Board at Union Institute & University in Cincinnati, Ohio. Her professional experience includes positions as a university instructor, textbook development editor, and consulting editor in business and records management areas. Dr. Ginn has authored and co-authored four college-level textbooks.